EXHIBITOR TOS AND RESPONSIBILITIES:

PAYMENT OF EXHIBIT FEES

Payment for Exhibiting at AVIR should be made payable to AVIR, Inc. c/o Well-Assembled Meetings. Checks are accepted as well as Visa, Mastercard, and American Express. Payment must be received no later than 30 days prior to the start of the webinar.

COMPANY LOGO

Exhibitor shall provide a high-resolution company logo for inclusion on the webinar website, virtual platform, and other approved promotional materials.

EXHIBITOR COMMITMENT

Ensuring the quality of AVIR for attendees and exhibitors requires a mutual commitment of good faith and cooperation by all parties involved.

Cancellation of exhibiting commitment must be received in writing no later than 30 days prior to the start of the webinar. If the exhibitor cancels more than 30 days in advance, all monies paid to date, less a $475 processing fee, will be refunded. Exhibitors who cancel within 30 days of the webinar start date are responsible for the full sponsorship and exhibitor commitment.

Submission of the online sponsorship application reserves participation while payment is being processed. Payment must be received no later than 30 days prior to the program start date.

AMERICANS WITH DISABILITIES ACT

Exhibitors are responsible for complying with all applicable provisions of the Americans with Disabilities Act and for ensuring that any materials, content, or presentations provided through the virtual platform are accessible as required by law.

DISTRIBUTION OF PRODUCT INFORMATION

In accordance with CME guidelines, product information may not be distributed during accredited scientific or educational sessions unless expressly permitted by applicable CME regulations.

Exhibitors may display product information, resources, and promotional materials only within their designated virtual exhibitor profile, virtual booth, or other approved sponsorship locations within the webinar platform. Exhibitors may not use attendee lists, chat functions, messaging tools, or other platform features for unauthorized promotional activities. Violations may result in removal of materials or forfeiture of exhibitor privileges without refund.

LIABILITY

Each exhibitor is solely responsible for all content, materials, presentations, communications, and activities conducted through the virtual event platform.

AVIR, Well-Assembled Meetings, and their respective officers, directors, employees, agents, contractors, and representatives shall not be liable for interruptions, technical failures, internet outages, platform malfunctions, data loss, unauthorized access, or other circumstances beyond their reasonable control that may affect exhibitor participation.

INDEMNIFICATION

The exhibitor and AVIR agree to indemnify, defend, and hold each other harmless from any loss, liability, cost, or damage arising from actual or threatened claims resulting from the negligence, gross negligence, or intentional misconduct of the indemnifying party or its officers, directors, employees, agents, contractors, members, or participants acting within the scope of their duties.

INSURANCE

The exhibitor shall obtain and maintain insurance coverage sufficient to cover liabilities that may reasonably arise from its participation in the virtual event and shall provide evidence of such insurance upon request.

VIRTUAL EXHIBITOR INFORMATION

Each registered exhibitor will receive access instructions and information regarding the virtual event platform, exhibitor profile setup, available engagement tools, technical requirements, and important deadlines.

Exhibitors are responsible for uploading materials, testing functionality, and ensuring compatibility with the virtual platform prior to the webinar.

SALES, ORDER TAKING & CONDUCT

Sales and order taking are permitted, provided all transactions are conducted in a manner consistent with the professional nature of the meeting. Products and services promoted must be the exhibitor’s own offerings and must be relevant to attendees’ professional interests.

AVIR reserves the right to restrict activities deemed inappropriate, disruptive, misleading, or unprofessional. Exhibitors are responsible for complying with all applicable business, tax, privacy, marketing, and advertising regulations.

Drawings, raffles, contests, giveaways, or similar promotions require prior approval. Exhibitors shall not engage in conduct that disrupts educational sessions, interferes with attendee experience, or negatively impacts other exhibitors.

The Conference/Event Manager reserves the right to refuse applications that do not meet expected standards and to remove content, materials, messaging, or activities that reflect adversely on the character of the meeting.

MEETING CANCELLATION POLICY

In the event that AVIR is abbreviated, postponed, interrupted, or canceled because of circumstances beyond AVIR’s control, including but not limited to public health emergencies, internet outages, cyber incidents, civil disturbances, natural disasters, labor disputes, acts of war, terrorism, governmental actions, or other force majeure events, AVIR reserves the right, at its sole discretion, to modify, reschedule, convert, or terminate the event.

In such circumstances, the exhibitor expressly agrees to waive any claims against AVIR, the Association of Vascular and Interventional Radiographers, and Well-Assembled Meetings for costs, fees, expenses, or damages arising from such modification, postponement, interruption, or cancellation.

SHARING OF VIRTUAL EXHIBITOR ACCESS

Exhibitors may not transfer, sublicense, assign, share, or permit any other organization to utilize their exhibitor profile, virtual booth, sponsorship benefits, attendee access, or platform credentials without prior written approval from AVIR.

PHOTOGRAPHY, RECORDING & CONTENT USAGE

Recording, photographing, screen capturing, or reproducing webinar content is prohibited without prior written authorization from AVIR and, where applicable, consent from presenters or participants.

Exhibitors and sponsors agree that AVIR may utilize images, screenshots, recordings, logos, company names, products, or other likenesses captured within the virtual event platform for promotional and archival purposes without compensation.

If an exhibitor requests removal of a specific image or recording, AVIR will make reasonable efforts to comply where practicable.

TERMS AND CONDITIONS COMPLIANCE

By completing the Registration & Application for Virtual Exhibit Space, the exhibiting company agrees to abide by all terms and conditions outlined in this Supporter Prospectus.

Electronic acceptance of the agreement also constitutes acceptance by the exhibitor’s representatives participating in the webinar.

All matters and questions not covered by these terms and conditions shall be subject to the discretion of AVIR. These terms and conditions may be amended at any time by AVIR, and all amendments, upon publication, shall be equally binding on all parties as the original regulations.

All rules and regulations will be enforced without exception. Whenever possible, AVIR will issue a warning and provide an opportunity to correct a violation prior to taking further action.